In a new era for workplaces, online payroll can make the transition easier
Featured Products Promotional FeaturesPosted by: Dental Design 22nd April 2021
In a new era for workplaces, online payroll can make the transition easier
Technology kept us going during the national lockdowns. It connected us to loved ones and, whether you have come to love or loath “meeting” colleagues on Zoom, (other video conferencing platforms are available, of course), technology facilitated home working, allowing businesses to continue functioning.
Now there is a sense of cautious optimism in the air and, with most restrictions set to be relaxed over the coming months, you will be making plans about how to adapt operations for the next phase. Although many of you will be counting down the days to when it will be more normal to meet in person than via a screen, forward-thinking practices will be exploring how technology will continue to support teams, to make life easier during this transitional period and beyond. For certain essential processes, such as payroll, technology will smooth the path ahead.
Payroll made efficient by technology
Payroll is something people take for granted, until it goes wrong. Employees and workers must be paid correctly and on time, to avoid discord. Since March 2020, one challenge to an efficient payroll has been furlough (officially, the Coronavirus Job Retention Scheme), which has evolved since its inception, including several extensions. But payroll has gradually become more complex over the last decade, with changes including the introduction of Real Time Information (RTI) by HMRC, more auto-enrolment for employee pensions and, this year, new rules for Off Payroll Working (IR35).
Whether your practice is big or small, your payroll has had to keep up and have the flexibility to adapt. The best online payroll systems can do this – support compliance and be able to adjust, while keeping things accurate. This is a brilliant example of where technology can save dental practices time and stress, allowing you to get on with growing the business.
More secure than a filing cabinet
If you were previously reluctant to use Cloud-based payroll software, systems have innovated in line with increased demand – the latest platforms are simple, secure and user-friendly. Storing data remotely has obvious advantages when people are unable to physically come into the building, and it also means it is accessible at any time, without needing to sort through paper files to find what you need.
With an online payroll, you can efficiently scale it up when necessary and it is easier to pay people who are on different payment schedules. Online payroll will also allow you to deliver e-payslips and not only could this save you a fortune in paper costs, but reducing wastage will also enhance your green credentials. If your practice has not yet set goals for sustainability, this is something to put on the priority list for 2021. In this area, the world is moving in only one direction and everyone from prospective employees and business associates, to investors and patients will be looking at how your practice is demonstrating its commitment to a greener future. Going paperless for payroll can support efficiency too. You get a single source of information and certain online portals make it possible to locate historical payslips in a click or two, allowing key information to be updated instantly.
If you outsource your payroll to a provider that uses the latest technology as part of its service, you will double the benefits. The very best providers will have stress-tested their systems, with a workable disaster recovery plan in the case of an(other) unexpected turn of events. Outsourcing means that you’ll be taking advantage of the technology and specialist payroll minds, who will efficiently deal with changing regulations, so you don’t have to worry about them.
So, as workplaces prepare to evolve once again, why not look for a payroll provider that will combine the best use of technology with human expertise? Wagemate will offer your practice an ePayslips portal, which has the level of security features found with online banking. You’ll get peace of mind that data will be safe, your payroll will be accurate, on time and compliant, yet if you have any issues whatsoever you will be able to talk with a dedicated advisor who will offer practical solutions and advice.
What the new era looks like for you will depend on a unique combination of circumstances, but however you navigate it, outsourcing payroll means one less thing to worry about. You may never want to open another Zoom call again, but payroll managed remotely, supported by the latest technology, can save you money, keep you green and transform your practice management workflow.
To better manage your payroll, contact payroll specialists Wagemate today, tel: 03330 102102 or email info@wagemate.com
Author: Daniel Hull
Director – Wagemate Limited
“Money isn’t everything, but its right up there with oxygen”.
Staff are a business’s most important asset and peoples pay matters! Making sure employees are paid correctly, on time and have access to their pay information is one of the fundamentals to keeping staff happy. That is what we do and much more.
My goal is to take away the stress of payroll away from as many people as possible, making sure staff are paid accurately and on time and by adding value, providing excellent service and plenty of convenience to our clients.
